COURT TECHNOLOGY COMMITTEE
December 12, 2008
Dale Sandstrom, Chair
Lee Ann Barnhardt
Jim Gienger, Project Manager for UCIS Replacement Project
Brandi Fagerland, Large Project Oversight Analyst for ITD
Rod Olson, Member of the Operations Oversight Group
Allan Schmalenberger, Chair of the Operations Oversight Group
Larry Zubke, Director of Technology
The meeting was called to order by Chair Sandstrom.
Approval of Minutes
Minutes from October 13, 2008 were reviewed. Becky Absey moved/Judge Herauf seconded that the minutes be approved. Motion carried.
Status – UCIS Replacement Project
Judge Schmalenberger reported that the Operations Oversight Group has been meeting with Tyler Technologies. They were in Bismarck November 17–18 to discuss the statement of work and the scope and timeline for the pilot project. Telephone conferences were held with the e-filing vendor, Wiznet, and the Interactive Voice/Web Response vendor, Sonant, on December 3, 2008, to discuss their products and the steps we need to take to configure and implement them in conjunction with Tyler's case management product. Jim Gienger reported that Tyler Technologies will be onsite the week of January 12, 2009, to begin the operational analysis. This is expected to be completed by the end of February.
Brandi Fagerland indicated that our project seems to be moving forward as expected, but she was unable to comment beyond that because the Project Plan is not yet complete. She reiterated the need to take time to plan carefully before moving into the execution phase of the project.
Penny Miller reported on the E-Courts Conference she attended. Her intention in attending was to gain additional information on archiving, and she did get answers to her questions. She expressed disappointment in some of the sessions because they were very broad and focused on showcasing programs. She indicated that the Court Technology Conference is a better venue since it breaks sessions out by role, the sessions are specifically tailored for the audiences, and they tend to be focused on best practices rather than project or program oriented.
Term Expiring for Committee Members
The terms of Justice Dale Sandstrom, Penny Miller, Becky Absey, and Judge Joel Medd will expire at the end of December. Because of term limits, they are not eligible for reappointment. Replacement members have not been named. Judge Mattson expressed concern over the loss of key members of the committee and suggested that in this instance, abiding by the term limit policy, especially for the chair of the committee, would not be in the best interest of the court. Chair Sandstrom expressed his appreciation for the years of service the members have committed to the committee.
Dates for Future Meetings
It was decided that the committee would continue meeting every other month in order to monitor the progress of the UCIS Replacement Project. Meetings will be scheduled on Fridays, to being at 9:15 a.m. Central Time.
There being no further business, the meeting was adjourned.
The next meeting will be on February 6, 2009, at 9:15 a.m. Central Time, in the Supreme Court Front Conference Room.
2009 Meeting Dates – Court Technology Committee
Note: All meetings are scheduled for the Front Conference Room, Supreme Court, Bismarck, and begin at 9:15 a.m. Central Time. Members may choose to participate through IVN or telephone by making arrangements through Renee Barnaby, at e-mail address: firstname.lastname@example.org.