Members Participating: Hon. Frank Racek, Judge – East Central Judicial District Hon. Dan Crothers, Supreme Court Justice Hon. Daniel Narum, Judge – Southeast Judicial District Hon. Doug Mattson, Judge – Northwest Judicial District Petra Hulm, Chief Deputy Clerk of Court - Supreme Court Kathy Ouren, Clerk of District Court – Cass County Donna Wunderlich, District Court Administrator - Unit 3 Sally Holewa, State Court Administrator Lee Ann Barnhardt, Director of Education & Communication Susan Hoffer, Clerk of District Court – Ward County
Members Absent: Hon. Richard Geiger, Judge - Northeast Judicial District Hon. William Herauf, Judge – Southwest Judicial District
Guests: Chris Iverson, Trial Court Manager – Unit 2 Cory Pedersen, Director of Juvenile Court – Unit 3 Steve Moerbe, Tyler Technologies John Mattheis, National Center for State Courts Larry Webster, National Center for State Courts Geoff Wold, LBL Technology Partners
Staff: Larry Zubke, Director of Technology Cammie Schock, Business Analyst
The meeting was called to order by Chair Racek.
Approval of Minutes from December 13th, 2013 Meeting
Petra Hulm moved to approve the December 13th, 2013 meeting minutes. Justice Crothers
seconded the motion and the motion carried.
Status of Juvenile CMS RFP by representatives from the National Center for State Courts John Matthias and Larry Webster, National Center for State Courts, visited the juvenile courts in all 4
units to understand what their data, information and operational needs are. They have had
conversations with our current vendor, Impact Services, and are waiting on written feedback. They
have also spoken with both Tyler Technologies regarding their Supervision module and South Dakota
who is currently using Tyler’s product. They will also be contacting several other states to see how
they provide automation support to their juvenile courts.
They will be analyzing data received and make recommendations over the course of the next few
weeks. They will provide a recommendations document in April and the final package will be
delivered in June.
Status of Disaster Recovery RFP by representatives from LBL Technology Partners Geoff Wold, LBL Technology Partners, presented several continuity strategies. The two strategies
that he presented as the most feasible for the Courts were an internal disaster recovery site where
the Courts own or rent a building for its backup equipment or a co-location disaster recovery site that
is leased from an in-state supplier. The internal site would require the Courts to remodel and prepare
the location for housing the computer equipment. There would be sizeable upfront costs to prepare
the location. The co-location option would not require any building remodeling and already includes
the air conditioning, backup power, fire protection, security, etc. in the monthly rental costs.
Either site could be used to house an active/active equipment arrangement or an active/passive
arrangement. The active/active arrangement would have a complete matching set of equipment and
software at the production site as well as the disaster recovery site. The disaster location could be
operational almost instantaneously however the cost is very high to start-up and maintain. Data
would be replicated between the production site and the disaster recovery site almost
instantaneously. The active/passive arrangement would have a reduced set of equipment and
software. It’s meant to support the critical applications if a disaster occurs, but won’t support every
software application that is running on the production site. Data would still be replicated between the
production site and the disaster recovery site almost instantaneously so there would still be minimal
data loss. In the active/passive arrangement, a duplicate set of software would not exist on the
disaster location equipment; therefore it would take approximately 4 to 8 hours to be operational
again with the most critical applications. The active/passive arrangement is less than half the price of
the active/active arrangement to start-up and maintain.
Larry recommended going with the active/passive arrangement primarily because the additional cost
for the hardware and software licenses is roughly $1,750,000 more with the active/active
arrangement. The ITD disaster site is also active/passive. Larry stated our current hardware is about
5 years old and will be supported for another 9 or 10 years. He would like to purchase new
equipment for production and move the old equipment to the disaster recovery site where possible.
Every 4-5 years there would be a potential for having double the hardware replacement costs to
upgrade both the production and disaster recovery equipment.
Judge Mattson moved to recommend to the Supreme Court the $1.38 million co-location
disaster recovery solution. Petra Hulm seconded the motion and the motion carried.
IVR Status Larry reported that there was a good response to the IVR system in Ward County. He said once the
telephone information is added to the bond envelopes it encourages more usage. The group agreed
to roll out the IVR system to the remainder of the state including replacing the Sonat system in Cass
County. The group agreed that the focus should be on Cass County first to remove the costs of their
current IVR system. Larry hopes to have this implemented statewide by the end of summer.
2012 release testing & installation A patch to 2012 was installed three weeks ago which introduced 3 new problems. We will be
installing a new patch to resolve those issues.
2013 testing status and server hardware / software upgrades Odyssey 2013 is currently installed in a test environment. If tonight’s upgrade introduces new
problems Larry would like to move to 2013 rather than taking another patch to 2012.
Tyler visits Sally Holewa, Justice Crothers, Justice Sandstrom, Judge Racek and Larry Zubke went to Plano, TX
last month to go over a list of issues. Tyler representatives, Amy Pucket, Steve Moerbe, Sarah Farr
and Jim Gienger, will be coming to North Dakota at the end of April to review the issues.
Odyssey User Group update Chris Iverson reported on several new Odyssey features created by IT. There is an attorney
notification system now in place for attorneys to choose which filings they want to be notified on within
their cases. Emails are being sent to the attorneys to notify them of this feature. There is also a
document viewer option developed within the Alt+F1 feature to view multiple documents and email
multiple documents. The firearms restriction reporting process has been a main focus of the group.
Statewide mental health forms have been created, in addition to, new events and procedures to aid in
the process. Jim Ganje is finalizing a form to use on other case types. The user group discussed the
need to communicate with IT on statute, rule and policy changes. Penny Miller volunteered to help
provide these changes.
ITV Criteria for Budgeting Purposes Larry will email the court administrators to gather information on what their needs will be for ITV, the
location of the unit and its purpose. The committee can then review those needs and see if there is a
need to specify criteria for budgeting.
Preliminary budget discussion Larry requested that if there are any special high dollar needs that he should be contacted soon. He
will be following up with the court administrators.
For the Good of the Order The meeting was adjourned by Judge Racek.