Members Participating Dale Sandstrom, Supreme Court Justice, Committee Chair Becky Absey, Clerk of District Court Rita Fisher, Deputy Clerk of Court William Herauf, District Judge Sally Holewa, State Court Administrator Joel Medd, District Judge Donna Wunderlich, Unit Trial Court Administrator Frank Racek, District Judge Jannelle Combs, Chief Deputy Supreme Court Clerk for Penny Miller Daniel Narum, District Judge Lee Ann Barnhardt, Director of Education & Communication
Members Absent Douglas Mattson, District Judge Penny Miller, Clerk of Supreme Court
Guests Brandi Fagerland, ITD Project Oversight Manager Jim Gienger, Project Manager for UCIS Replacement Project Allan Schmalenberger, District Judge Chris Iverson, Unit 2 Trial Court Manager Wanda Knutson, Clerk of District Court Barbara Hill, Clerk of District Court Kathy Ouren, Clerk of District Court
Staff Larry Zubke, Director of Technology
The meeting was called to order by Chair Sandstrom.
Approval of Minutes from February 12, 2010 Meeting Judge William Herauf moved to approve the February 12, 2009 meeting minutes. Judge
Frank Racek seconded the motion and the motion carried.
Odyssey Implementation Jim Gienger began his report by going over the Project Status and Project Variance reports
which have been submitted to the ITD Large Project Oversight team. The project is 2.7% ahead
of schedule at this time. The overall project budget remains the same as before and to date is
6.5% under budget. Risk Management issues to note are issues 15 and 16. Issue 15 deals with
credit card processing functionality. This is being resolved by using the Odyssey credit card
solution which will be deployed in May. Issue 16 addresses the late implementation of the
Wiznet E-filing system. Steps have been taken to resolve this issue and Tyler has recently
deployed a new solution into the production system. This system is being tested by two law
firms at this time. Tyler has identified a dedicated resource project manager to monitor this
Some of the major project accomplishments include:
· Trained pilot law firms and clerks to use the new E-filing solution · Trained Phase 2 Subject Matter Experts and remaining district and municipal
clerks · Completed Phase 2 data reviews · Established the new configuration within Odyssey for Unit 2 district and
municipal courts · Began receiving traffic payments via the Interactive Voice Response (IVR) and
Interactive Web Response (IWR) systems · Performed three data pushes from UCIS to Odyssey and verified each push · Worked with the municipal courts to define their business processes · Applied a script to convert over 7,000 payment plans in Odyssey · Identified delinquent account statuses · Deployed the tax intercept integration and began intercepting state tax returns for
past due fines and fees · Completed all Odyssey enhancements except one report · Delivered an Alt+F1 report solution for the State Revenue Report · Sent Court programming staff to Odyssey Database training · Prepared for the Phase 2 "Go-live" scheduled for April 19 · Established a training and hands-on schedule for completing month-end
processing in each county · Developed a contingency plan should flooding occur in the eastern part of the
state · Scheduled Odyssey training for judges, reporters, and recorders · Installed the E-signature module and trained pilot clerk users · Began working on ND custom enhancements for the Session Works - Clerks
Addition · Established training schedules for Phase 3 training · Scheduled the first of four data pushes for Phase 3 on July 9th · Established a schedule to deploy the interface between the VIQ recording system
and Odyssey · Scheduled the attorney party merge process needed to deploy the interface
between the Bar Board system and Odyssey · Scheduled the necessary tasks to deploy the Odyssey credit card solution in May
Judge Racek raised four issues. The first involved giving attorney access to Odyssey. This is
being worked on by Tyler and Court staff. The second dealt with automating dispositional
updates to parole and probation organizations. This will be solved by the Dispositional Report
that Tyler is developing. The third was a reminder of the different practices used statewide to
handle restitution. The last involved Municipal bond transfers. This will require further
research.The committee discussed municipal courts and how the courts were planning to use the
Odyssey system for accounting, check printing, and document imaging. The committee agreed
that municipals must image all documents that are transferred to the district court.Project staff
will conduct a "Lessons Learned" exercise after Phase 2 go-live is completed.
Systems to be included in 2011-2013 Biennium
Larry Zubke reported that the technology
budget for the 2011-2013 biennium is due in to ITD's management in July. Preliminary
decisions on interactive video conferencing and digital audio recording systems need to be made
in order to prepare the budget. Larry gave a status of currently installed video systems. New
requests for the next biennium include Cass county's new court room, La Moure county,
Mountrail county, and Pembina county. Pembina County may get installed this biennium. The
committee discussed capping the expansion at a maximum of four new installations.
Herauf moved to include a maximum of four new interactive video sites in the 2011-2013
biennium. Those sites would be Cass County's new court room, La Moure County,
Mountrail County, and Pembina County or an alternate location if Pembina was completed
in this biennium. Judge Racek seconded the motion and the motion carried.
Barnhardt asked if a survey had been done to determine how much these systems were being
used. Sally Holewa stated that a survey hadn't been done. Donna Wunderlich mentioned that
her unit uses them primarily to interact with the jails for initial appearances and bond
Status of Digital Recording Larry Zubke gave a status of currently installed digital
recording systems. All of the larger courtrooms have digital recording systems. What remains
are smaller county courtrooms. Many of the smaller courtrooms don't have a sound system
which prevents installing the same type of system as used in larger courtrooms. Larry
recommended capping the maximum number of new systems for the biennium at eight systems.
Cost is the primary reason. If sound systems are required, the cost increases by approximately
$20,000 and brings a complete system to approximately $30,000 per courtroom. Larry also
stated that a low cost recording solution was being tested for the smaller courtrooms that could
be purchased for around $1,500.
Judge Herauf stated that the current tape systems were very
troublesome and needed to be replaced as soon as possible.
Judge Racek mentioned that Cass
may get three new courtrooms that will need to be set up for sound and recording.
committee discussed the pros and cons of having sound systems installed with recording systems
or just standalone recording systems without sound systems.
Judge Herauf moved to budget
for a maximum of eight full digital audio systems which would include sound systems for
larger courtrooms and replace aging tape systems in smaller courtrooms with a less
expensive recording solution that would not include a sound system. Donna Wunderlich
seconded the motion and the motion carried.
For the Good of the Order
requested that Penny Miller and Larry Zubke begin working on installing video in the Supreme
The 2010 dates for the Court Technology Committee meetings are listed below.
All meetings will be held in the Front Conference Room at the Supreme Court and will begin at
9:15 a.m. To the extent possible, telephone and ITV will be available as an option for all