COURT TECHNOLOGY COMMITTEE
June 27, 2008
Dale Sandstrom, Chair
Colette Bruggman o/b/o Penny Miller
Brandi Fagerland, Large Project Oversight Analyst for ITD
Jim Gienger, Project Manager for UCIS Replacement Project
Dorothy Howard, Member of the Operation Oversight Group
Allen Schamlenberger, Chair of the Operations Oversight Group
Jerrold Arneson, Interim Director of Technology
Todd Becker, Network Analyst
Don Wolf, Director of Finance
The chair called the meeting to order.
Approval of minutes
Minutes from April 11, 2008 reviewed. Judge Medd moved/Judge Herauf seconded that the minutes be approved. Motion carried.
Status Report - Unified Court Information System Replacement Project
Judge Schmalenberger notified the committee that the Operations Oversight Group have selected three vendors to demonstrate their products. Those vendors are ACS, AmCad, and Tyler Technologies. The demonstrations will be held from July 8-10, 2008. Sally Holewa reported that we have had a very positive response from court staff and many are committed to attending the demonstrations. In addition to Justice Sandstrom and Judge Schmalenberger, three district court judges have agreed to be a part of the demonstration and evaluation process.
Jim Gienger reviewed the timeline for the project. Brandi Fagerland commented that the project was going well and that she was especially pleased to see the effort being made to involve users and to communicate the progress of the project.
Preliminary IT Budget for 2009-2011 Biennium
Don Wolf reviewed the preliminary IT budget with the members. Changes in the base budget are attributable to changes in fees charged by ITD and increased costs of software maintenance contracts. The UCIS Replacement Project will be a separate line item in the budget.
The committee was asked to review several items and make decisions on them so the budget can be completed. Those items are:
IVN - number and location of new units to be installed in the coming biennium: The Committee agreed that up to 4 new units can be purchased and installed. The allocation is one per unit, with the actual location to be chosen by the trial court administrator.
Digital Audio - number and location of new units to be installed in the coming biennium: The Committee agreed that along with planned upgrades to current digital audio systems, up to 20 new systems should be installed, with location being on a most-needed basis.
Wireless Access for Courtrooms - whether or not to expand the pilot program during the coming biennium: The Committee agreed that the pilot program should not be expanded until usage at the current pilot sites is evaluated.
Assisted Listening Devices - number and location of new units to be installed in the coming biennium: The Committee agreed that up to 11 new systems may be purchased and installed, with priority given to jury courtrooms.
Imaging Records - consider request to begin storing court records as images rather than paper files: The Committee agreed that this issue should be tabled until AR 19 has been updated to include retention tables for individual documents.
Technology Plan for 2009 - 2011 Biennium
The Committee reviewed the Technology Plan for the 2009-2011 and approved its submission to ITD.