RULE 3.1 PLEADINGS
(a) Legibility and Numbering. All pleadings and other instruments must be typewritten, printed, or reproduced and easily readable. Each sheet must be separately numbered. Pleadings and other papers filed with the court, except as otherwise permitted by the court, must be prepared on 81/2 x 11 inch white paper.
(b) Signature. All pleadings and other instruments of a party represented by an attorney must be signed by at least one attorney of record in the attorney's individual name and contain the attorney's address, telephone number, and State Board of Law Examiners identification number. All pleadings and other instruments of a party who is not represented by an attorney must be signed by the party and contain the party's address and telephone number.
(c) Spacing and Names. Writing must appear on one side of the sheet only and must be double-spaced, except for quoted material. Names must be typed or printed beneath all signatures.
(d) Binding. All pleadings or other instruments in an action or proceeding must be filed by the clerk flat and unfolded and each set of papers firmly fastened together.
(e) Non-conforming Instruments--Sanctions. If a party fails to comply with this rule, the court on motion of a party or its own motion, may order the pleading or other instrument to be reformed. If the order is not obeyed, the court may order the instrument to be regarded as stricken and its service to be of no effect.
(f) Copy of Lost Papers. If any original paper is lost or withheld by any person, the court may authorize a copy thereof to be filed and used instead of the original.
(g) File Numbers. The clerk, at the time of the filing of a case and at the time of the filing of any responsive pleading, shall assign a file number to the case and immediately notify the attorney of record of the file number assigned to the proceedings. Thereafter, all instruments and pleadings to be filed must bear the assigned file number on the front or title page in the upper righthand portion of the instrument to be filed. Instruments and pleadings that do not conform to this rule will not be filed by the clerk until they are in compliance with this rule.
(h) Proof of Service Attached. Proof of service must be securely attached to the original papers when they are presented to the clerk for filing.
(i) Personal Information.
(1) "Personal information" means a person's social security number and any credit, debit, or electronic fund transfer card number.
(2) Restrictions on Personal Information in Filings. Parties must refrain from including personal information in filings submitted to the court. Where inclusion of personal information in a filing or attachment is necessary, the personal information must be partially redacted as follows:
(A) Social Security Numbers. If an individual's social security number is included in a filing or attachment, only the last four digits of the number may be used.
(B) Credit, Debit, or Electronic Fund Transfer Card Number. If credit, debit, or electronic fund transfer card numbers must be included in a filing or attachment, only the last four digits of these numbers may be used.
(3) Non-Redacted Filings. If a party is required to file a document containing non-redacted personal information, the document must be marked clearly to reflect that it contains confidential information. The court must then retain the document in a restricted part of the case file. The court may require the party to file a redacted copy of the document for public access.
(4) Responsibility for Redaction. The responsibility for redacting personal information and marking documents containing non-redacted personal information rests solely with counsel and the parties. Court personnel will not review documents for compliance with this rule.
Rule 3.1 was amended, effective January 1, 1988; March 1, 1996; March 1, 1999; ________________.
A new subdivision (b) was added, effective March 1, 1996, which contains signature requirements. The letter designation of each existing subdivision was amended accordingly.
Subdivision (g) was amended, effective March 1, 1999, to allow notification by means other than mail.
Subdivision (i) was added, effective _______________, to protect personal information submitted with pleadings or other papers filed with the court. Parties must restrict the amount of personal information included in court filings and redact personal information when its inclusion in a filing cannot be avoided. Filings containing non-redacted personal information should be filed only when a party is required by statute, policy or rule to include personal information in a filing.
SOURCES: Joint Procedure Committee Minutes of _________________, pages _____; January 29-30, 2004, pages _____; September 16-17, 2003, pages 2-11; April 24-25, 2003, pages 6-12; January 29-30, 1998, page 22; September 29-30, 1994, pages 6-7.