How often are clerks asked to provide information from case files to non-parties?
We don't get that many requests. Most of the requests are from other attorneys and title companies. Most copies are of complaints or judgments-occasionally a trial brief. Most of the copies don't have personal or identity information.
Burleigh County Clerk
Very, very seldom do we receive requests to view a criminal file.
Kidder County Clerk
We are seldom asked for information on either criminal or civil cases from a non-party to a case.
McHenry County Clerk
We very very rarely have any requests to release info to the public
McIntosh County Clerk
I can't ever remember someone wanting that type of info from a file.
McLean County Clerk
We here in Mountrail County very seldom run across this problem. It is rare that someone that is not a party to an action would request information from a particular file except for the companies who request a record search of criminal records. In these cases, we very seldom find any record for the names we search. If information is requested from a file, especially from civil files, we would find out why the information is needed and, if appropriate, give that information. We don't allow people to pull files. We would pull any files that would be reviewed so we keep a close eye on what is being reviewed and by whom.
Mountrail County Clerk
Most often the only request for records information are those requests for criminal judgment searches. In those requests SS#'s and birth dates are provided. Therefore, we aren't really supplying them with that information, but verifying that the person for whom we are doing the search on.
Ramsey County Clerk
My guess it is very infrequent, however, the task of simply protecting the information would apply to all cases.. So I do not believe the clerks would take a re-active approach once a request is received.. I would think the clerks would have to be ready to have all info protected.
SCJD Court Administrator
Several times each week someone other than the parties to an action request to see the files in our office. I think the requests have increased since the office installed public terminals.
Ward County Clerk
I had that issue asked about by an attorney filing a divorce and identity theft with having SSN in the file. In Williams County we file a document called an affidavit of proof which lists all the information about the individuals so he was told he did not have to put the SSN in the judgment. That helped not having the number produced and looked at outside the building if for some reason the judgment had to be shown. But between the abstract companies, land men and others, for whatever reason, we have people looking at files all the time. There are no numerous numbers but we do have someone asking every week.
Williams County Clerk