Hon. M. Richard Geiger, Chair
Hon. Gail Hagerty
Hon. John T. Paulson
Hon. Carol Ronning Kapsner
Sally Holewa, ex officio
Renee Barnaby, Scribe
Chair Geiger called the special meeting to order at 8:00 a.m. The special meeting was to consider the job classifications of Program Administrator and Education and Special Projects Coordinator.
Mike Sandal said the Program Administrator position is a new classification. The classification will replace the Administrative Legal Assistant classification. The new classification incorporates additional duties and responsibilities that were not associated with the Administrative Legal Assistant classification. After assessing the changes, the Classification Committee elevated the position from a pay grade 13 to a pay grade 16.
In response to a question from Chair Geiger asking who prepared the job data questionnaire, Mr. Sandal responded that supervisors generally complete these forms and his assumption was that Sally Holewa and LeeAnn Barnhardt had prepared the information.
It was moved by Judge Hagerty, seconded by Justice Kapsner, to approve the job classification of Program Administrator and forward it to the Supreme Court for consideration.
An editorial change was noted on page 3, under minimum qualifications, requiring a bachelor's degree in administration, rather than administrator.
Chair Geiger said the Education and Special Projects Coordinator position lists a degree in education, public or judicial administration, or a closely related area. The Program Administrator position only lists a degree in administration. He questioned why the Program Administrator position does not specify specific types of administration.
Mr. Sandal said he spoke with LeeAnn Barnhardt in regards to the education requirements for the Education and Special Projects Coordinator position, and she felt quite strongly the position required someone with very specific skills because the individual will be teaching and working closely with various court related groups. She felt a more generic minimum qualification would not fit her need. Under the Program Administrator classification, the individual has a variety of functions, therefore, due to the diversity of duties, the more generic degree could accommodate the position.
Rod Olson questioned why the Education and Special Projects Coordinator position, which requires a four year degree, is rated lower than the Program Administrator position, which accepts a two-year degree with experience.
Mike Sandal responded the point factor analysis system considers a variety of other factors not just the education requirements.
It was moved by Judge Paulson, seconded by Justice Kapsner, to change the words "program administrator" to "program manager" in the title and throughout the document for consistency. The motion carried.
Ted Smith referred the Board to the minimum qualifications of the Program Administrator. He said if the five years of experience applies to both the bachelor's degree and associate degree, the minimum qualification should just list the associate degree.
Mr. Sandal referred the question to Sally Holewa, who recently joined the conference. Ms. Holewa said she had reviewed the description, and assumed the five years experience went with the associate degree, and not the bachelor's degree.
Mike Sandal apologized to the Board regarding his earlier assumption that Ms. Holewa and Ms. Barnhardt had completed the forms.
It was moved by Justice Kapsner, seconded by Judge Paulson, to move a comma and amend the minimum qualifications to read as follows: "Requires a bachelor's degree in administration, or an associates degree in administration and five years professional experience in program management. The motion carried.
Chair Geiger called for a roll call vote on the main motion to approve the job classification and forward it to the Supreme Court for consideration. A 'yes' vote indicates the member is in favor of the motion.
Jerrold Arneson - yes
Judge Hagerty - yes
Justice Kapsner - yes
Judge Paulson - yes
Gladys Schmitt - no
Rod Olson - yes
Ted Smith - yes
Chair Geiger - yes
The motion carried.
Education and Special Projects Coordinator
Mike Sandal said the second agenda item is the Education and Special Projects Coordinator position job classification. This position will be reporting to the Director of Education and Communication. Mr. Sandal said the major focus of the change is with the supervision component of the job. With a director now in place, the supervisory authority does not exist and the classification takes on a more functional role that will be responsible for program administration. The Classification Committee reviewed the change and reduced the pay grade from at 16 to a 15.
In response to a question from Chair Geiger asking who prepared the job data questionnaire, Mr. Sandal responded Sally Holewa and LeeAnn Barnhardt.
It was moved by Rod Olson, seconded by Ted Smith, to approve the job classification of Education and Special Projects Coordinator and forward it to the Supreme Court for consideration. The motion carried.
The next meeting is scheduled for March 19.