Justice Carol Ronning Kapnser called the meeting to order at 9:45 a.m. Chair Hagerty was
delayed at another meeting.
Minutes It was moved by Rod Olson, seconded by Ted Smith, to approve the minutes of the
November 18, 2011 meeting. The motion carried.
It was moved by Rod Olson, seconded by Ross Munns, to approve the minutes of the
February 8, 2012 meeting. The motion carried.
Review Comments to Code of Conduct and Work Schedule Policies The proposed changes to the Code of Conduct and Work Schedule policies were sent out to
employees for comment. One comment was received from Jeanne Walstad suggesting proposed
changes to the grammar under section D in the Work Schedule policy.
Rod Olson said he supports the suggested changes however the word “used” should not be
changed to “available” in item number 2. Justice Kapsner suggested item number 2 be reworded
as follows: “2. Employees may use their paid 15 minute breaks. Because the frequency and
duration to express milk will vary, annual leave or a flexible schedule to make up any additional
time needed must be used. Use of annual leave or a flexible schedule must be pre-approved by
It was moved by Rod Olson, seconded by Ross Munns, to approve Jeanne Walstad’s
changes to the Work Schedule policy as amended by Justice Kapsner and the policy be
forwarded to the Supreme Court for consideration. The motion carried.
No comments were received on the Code of Conduct policy.
Family and Medical Leave Act Policy Amy Klein explained the proposed change to section D.1 of the Family and Medical Leave Act
(FMLA) policy includes replacing the requirement to complete a FMLA request form with
instructions for the supervisor to immediately contact the HR Director if an employee’s leave
may qualify as FMLA.
To comply with the format of the policies being in the singular sense, it was suggested that the
words “the employee” be changed to “an employee” through the policy.
Ms. Holewa questioned the wording of the last sentence under the proposed language in section
D.1.2, “The employee does not have the option of having leave that qualifies under FMLA not
designated as FMLA.”
[Judge Hagerty and Petra Hulm joined the meeting]
Discussion was held on alternate language.
It was moved by Justice Kapsner, seconded by Rod Olson, to modify paragraph D.1.b. to
read as follows: “If an employee’s leave may qualify as FMLA, the supervisor must
immediately contact the Human Resource Director whether or not the employee has
requested FMLA leave. An employee may not choose that qualified leave not be considered
FMLA leave.” The motion carried unanimously.
Rod Olson noted that under section D.2., there are two letter “b”s.
Ms. Klein said because the changes to the policy are a federal requirement and are not
substantive, she requested that the policy be sent directly to the court and not be sent out for
comment. She would like to have any possible changes to these policies in place by April 1 to
coincide with all of the other policy changes and to be included in the policy training she will be
completing for supervisors.
It was the consensus of the Board to send the policy directly to the court without going out for
There being no further business, the meeting adjourned at 10:15 a.m.