Minutes I. Opening Business A. The meeting convened at 10:00 a.m. Members present included Penny Miller, Judge Mikal Simonson, Judge M. Richard Geiger, Justice Mary Muehlen Maring, Rita Hannesson, Dion Ulrich and Carla Kolling. Guests: Susan Sisk. B. Minutes of the March 19, 2002 meeting were approved by consensus with one correction, the last sentence on page 2 was deleted. Minutes of the February 25, 2002 meeting were reviewed and approved as amended. II. New Business A. Policy 113 - Work Hours Chair Miller drew the members attention to Policy 113 - Work Hours. She explained that the draft was sent to the Supreme Court, through the Council of Presiding Judges, and the Court submitted it to the Board for recommendation. Carla Kolling explained that the North Dakota Wage and Hour Law, located in the North Dakota Administrative Code Chapter 46-02-07, requires that employees take a 30 minute uninterrupted break after 5 hours of work. She said that the law provides that the 30 minute break can be waived if an agreement is reached between the employer and the employee. That agreement must be in writing. Carla explained that the amendment, as proposed by the Council, is more restrictive then what the Wage and Hour Law provides. Judge Simonson moved to support the amendment but no second on the motion was received. It was the general consensus of the Board that this directive not be placed in policy but addressed individually by the supervisor in each respective office. B. Accelerated Pay Plan for Information Technology Personnel Members discussed the need to continue with the accelerated pay plan for the information technology personnel. Members requested Carla Kolling to include reference to the accelerated pay plan in the final report to the Court. Members stated that the new plan takes into consideration the current market on the information technology personnel, therefore, there is no need to have a separate plan. C. Chair Miller informed the members that she will be resigning as chair to the Board. Members selected Judge Simonson as chair and Dion Ulrich as vice chair. III. Old Business A. Job Descriptions The members reviewed the final drafts of the job descriptions. The Board requested Carla Kolling to contact Bob Bjorklund and have him review two position descriptions for clarity. The members withheld from taking any action on the juvenile court positions until they have had an opportunity to review the criteria for promoting a court officer II to a III. Chair Miller requested Carla to contact Greg Wallace in order that the information is available for the June 11 conference call. Subject to review of the criteria for the promotion of the court officer II to a III, the minor adjustments to the language made during the May 6 meeting, and Mr. Bjorklund's response to the Board's request to review two position descriptions, a motion was made by Judge Geiger, seconded by Judge Simonson, to accept the job descriptions dated May 6, 2002. B. Funding Proposal - Implementation of Compensation Plan Susan Sisk provided four funding proposals for the Board's consideration. Each proposal contained a fiscal impact of implementing the plan at 95% - 100% of market as recommended by the consultant. The Board discussed, in great detail, the length of time it will take to bring employees up to their target step, credit for years of service, and whether to add one step to the current pay ranges. A motion was made by Judge Geiger, seconded by Justice Maring to recommend to the Supreme Court proposal #3, deleting the zones, which funds the compensation plan at 95% of market as reflected in Mr. Bjorklund's plan, and employees would receive full credit for years of service in their current pay grade under the new plan. The motion carried. The next meeting of the Board will be via conference call. At that time, members will review the proposed compensation plan; salary administration plan; promotion criteria for the court officer III position; and the consultant's determination on the review of two positions. Respectfully submitted, Carla Kolling