Closing Date: July 24, 2018, at 11:59 p.m.
Position No: 180-01095
Exemption Status: Non-Exempt
Salary & Benefits:
$2,364 monthly; plus excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit: http://www.ndcourts.gov/scbenefitsummary.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http://get.adobe.com/reader/ free of charge.
Candidates selected for an interview will be required to take typing and grammar tests.
This position is part of a career ladder series. The successful candidate is hired as an administrative assistant I and after successful completion of the introductory period and depending on prior experience and proficiency in the job, may advance anywhere from six months to two years to an administrative assistant II.
The administrative assistant position requires someone who enjoys working in a deadline oriented, constantly changing, and fast-paced environment. Dependability and the ability to navigate and understand the software; learn and apply many procedures and rules; pay attention to detail ensuring accuracy of work; give excellent customer service; and quickly positively adapt to frequent changes are required. The successful candidate must possess excellent grammar, writing, and proofreading skills. Knowledge of court processes and how cases move through the court system preferred.
Requires a high school diploma.
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm by July 24, 2018, at 11:59 p.m. Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214. Claims for disabled veteran's preference must also include a current statement of disabled status from the Veteran's Affairs Office.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
The Juvenile Court Administrative Assistant I is responsible for learning, assisting and performing various clerical, secretarial and/or court case processing duties for juvenile court. Learns juvenile court operations, routines and carries out administrative assignments for juvenile officers.
1. Maintains accurate and complete files and records of juvenile court proceedings, including contact notes, referral entry into case management system, and service of court documents as directed.
2. Learns court routines and operations in area of assignment. Creates or completes documents and proofs for punctuation, grammar, format, proper citation and other matters of accuracy.
3. Greets visitors, screens telephone calls and correspondence, provides information, explains policies and procedures or refers to others based upon learning and experience gained on the job. Discerns language or other special needs of the public and arranges interpreters or other services as necessary.
4. Learns and assists in the scheduling of juvenile proceedings. Monitors caseflow and compliance with docket currency standards.
5. Monitors and documents completion of community service or other programs. Receives and disperses restitution payments.
6. Learns to prepare and process petitions, notifications, findings and other court documents. Determines how service should be made and on whom; advises parties of procedural requirements, and obtains necessary documents and signatures. Prepares and distributes case related information and decisions.
7. Learns and operates court recording equipment and makes accompanying logs and notes identifying appearances, administering oaths and marking and receiving documents in the courtroom.
8. Performs other duties of a comparable level or type.
1. Basic knowledge of secretarial practices and procedures.
2. General knowledge of business English, punctuation and grammar.
3. Basic knowledge of court processes, procedures and equipment.
4. General knowledge of word processing, database and internet software.
1. Recordkeeping skills.
2. Skilled in the use of word processing and specialized court/case management software.
3. Excellent grammar, writing and proofreading skills.
4. Effective, courteous and professional interpersonal skills to deal effectively with all levels of personnel and the public.
5. Strong attention to detail ensuring accuracy of work.
6. Ability to effectively organize and prioritize work.
7. Ability to work in a deadline oriented, constantly changing, fast-paced environment.
8. Ability to quickly and positively adapt to frequent changes.
9. Must be dependable.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.