Closing Date: August 2, 2012, at 11:59 p.m. (Central Time)
Status: Full Time/Regular
Position No: 180-00953
Exemption Status: Non-Exempt
Qualifications/Requirements: Requires a high school diploma.
Salary & Benefits:
$2,099 monthly; plus excellent benefits package including employer paid family health insurance premiums and retirement contributions and generous vacation and sick leave accruals, visit: http://www.ndcourts.gov/scbenefitsummary2012.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http://get.adobe.com/reader/ free of charge.
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm by 11:59 p.m. (Central Time), on August 2, 2012. Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214. Claims for disabled veteran's preference must also include a current statement of disabled status from the North Dakota Veteran's Affairs Office.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
The Secretary I is responsible for learning, assisting and performing various clerical, secretarial, and/or court case processing duties. Learns court operations, routines, and carries out administrative assignments, initiating contacts with judges, other officials, and court staff.
Positions assigned to this classification learn and follow routines and processes established by others and receives on-the-job training and experience in all specialized office routines and operations.
Note: Duties outline below are illustrative and may not be performed by all employees.
1. Learns and operates court recording equipment and makes accompanying logs and notes identifying appearances, administering oaths, and marking and receiving documents in the courtroom.
2. Maintains accurate and complete files and records of recorded proceedings, including log notes, cassette tapes, computer discs, witness and exhibit lists, court calendars, and other materials. Transcribes, proofs, and distributes official transcripts and related documents.
3. Learns court routines and operations in area of assignment. Transcribes rulings, orders, opinions, jury instructions, and other legal dictation and correspondence. Proofs for punctuation, grammar, format, proper citation, and other matters of accuracy.
4. Greets visitors, screens telephone calls and correspondence, provides information, explains policies and procedures or refers to others based upon learning and experience gained on the job.
5. Learns and assists in the scheduling of court proceedings with attorneys, court personnel, and other parties. Monitors case flow and compliance with docket currency standards, record case filings, and dispositions.
6. Monitors cases for completion of community service or other requirements, receives and disperses restitution.
7. Learns, prepares, and processes petitions, subpoenas, notifications, findings, and other court documents. Determines how service should be made and on whom; advises parties of procedural requirements, obtains necessary documents and signatures; and prepares and distributes case related information and decisions.
8. Learns to and performs elementary legal research. Prepares, collects, analyzes, and organizes data.
9. Performs other duties of a comparable level or type.
1. Basic knowledge of secretarial practices and procedures.
2. General knowledge of business English, punctuation, and grammar.
3. Basic knowledge of office systems, procedures, and equipment.
4. General knowledge of word processing, database, and internet software.
1. Keyboarding skills.
2. Recordkeeping skills.
3. Skilled in the use of word processing and internet applications.
4. Skilled in accurate transcription from audio recordings.
5. Elementary legal research skills.
6. Written communication skills.
7. Proofreading and editorial skills.
1. The essential functions of the job typically require: sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements.
2. Employee may be subject to some limited travel in the performance of the job.
3. Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.
July 23, 2012