Job Announcement
Deputy Supreme Court Clerk
Supreme Court, Bismarck, N.D.

Closing Date: September 24, 2018 at 11:59 p.m. (Central Time)
Position No: 180-01174
Status: Part Time/Regular. This recruitment is for a 20-hour per week position with benefits.
Exemption Status: Non-Exempt
Recruitment: External

Salary & Benefits:
$1,766.50 monthly; plus excellent benefits package including employer paid family health insurance premiums and retirement contributions and generous vacation and sick leave accruals, visit: *http://www.ndcourts.gov/scbenefitsummary.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http://get.adobe.com/reader/ free of charge.

*Regular part-time employees working at least 20 hours per week for more than 20 weeks each year are eligible to participate in the benefits administered by the Public Employees Retirement System (PERS) and may participate in the Court System’s non-PERS benefits available to full-time regular employees on a prorated basis of a 40-hour workweek.

Qualifications/Requirements:
Requires a high school diploma and three years of experience in a court or closely related setting.

Application Process:
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm. Any form of paper or other electronic application will not be accepted.

The successful candidate will be subject to a criminal background check.

Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214. Claims for disabled veteran's preference must also include a current statement of disabled status from the Veteran's Affairs Office.

Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.

Summary of Work:
The Deputy Supreme Court Clerk is responsible for performing a variety of responsible administrative and clerical tasks in the processing of Supreme Court cases.

Essential Functions:
1. Opens case files and processes all related information as received. Determines when briefs, transcripts, records on appeal and other documents are due under appellate rules. Verifies contents of documents and records and determines whether filings comply with appellate rules. Processes deposits for monies received for filing fees, copies and costs.

2. Makes entries in the Supreme Court docket system to open cases and update the docket as new filings are received. Converts copies of computerized briefs, transcripts and petitions into format accessible by court personnel and for posting to Supreme Court website.

3. Contacts parties, judges and other court officials to coordinate calendar, provide information related to the appeals process and to verify that all necessary orders have been signed. Composes letters acknowledging receipt of documents and requesting omitted or additional information. Checks licensing status of attorneys scheduled for appearance before the Court.

4. Files and processes complaints against attorneys and additional documents as received, forwarding to appropriate parties. Makes related docket entries.

5. Prepares orders in response to filed motions and petitions. Reviews, processes, makes docket entries and transmits Supreme Court Opinions for publication and posting on the Supreme Court web page. Prepares case files for archival and returns record to trial court when case is closed and mandated.

6. Answers telephones and greets court patrons, responds to inquiries providing case status information, explains basic court policies and procedures and refers individuals to appropriate parties as needed. Checks out records, briefs and transcripts for justices, law clerks and secretaries.

7. Designs and implements queries to compile various data, create reports and forms. Prepares and assists in analysis of reports for distribution to Supreme Court Justices and Central Legal Staff and inclusion in the Supreme Court Annual Report.

8. Performs other duties of a comparable level or type. May assist in office administration, maintain equipment and supplies, load computer programs and provide operational assistance, serve as a liaison with the court, state technology departments and outside vendors.

Knowledge Requirements:
1. Knowledge of court procedures, legal documents, laws and legal factors pertaining to the court system.
2. Knowledge of legal terminology.
3. Knowledge of word processing and specialized court/case management software.
4. Knowledge of office procedures, practices and operations.

Skill Requirements:
1. Interpersonal and customer service skills adaptable to a diverse range of individuals.
2. Analytical skills relevant to determining the appropriateness of documents for filing under court rules.
3. Strong written communication skills to prepare correspondence, orders and reports.
3. Strong record-keeping skills.
4. Prioritization skills to process court documents and other assignments in a timely manner.
5. Skilled in the use of word processing, electronic spreadsheet, database, and specialized court/case management software and general office equipment.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.