Closing Date: January 16, 2013, at 11:59 p.m.
Status: Full Time/Regular
Position No: 180-01092
Exemption Status: Non-Exempt
Salary & Benefits:
$3,138 monthly; plus excellent benefits package including employer paid family health insurance premiums and retirement contributions and generous vacation and sick leave accruals, visit: http://www.ndcourts.gov/scbenefitsummary2013.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http://get.adobe.com/reader/ free of charge.
Requires a high school diploma and two years of previous secretarial experience in a court, law office or related job experience.
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm by January 16, 2013, at 11:59 p.m. Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
1. Accurately records, transcribes, and certifies the record of court and jury trial proceedings, unless it is prepared by a third party, by computer-aided equipment per state and appellate requirements. Responsibility also requires taking court notes during hearings to identify appearances and to note significant events during the hearing and to locate and present prior testimony. Travel to other counties within and outside of the district for court proceedings assigned to the district judge is also required.
2. Performs clerking duties in courtroom, administers oath, marks documents, maintains logs and other forms, and transfers audio tapes, files, and records to the clerk of district court for reference.
3. Prepares and distributes official transcripts and related documents.
4. Coordinates meetings and maintains the calendar for the judge and his or her court schedule. Schedules trials and other court proceedings, unless done by a calendar clerk and in cooperation with the clerk of court, and informs parties of the same.
5. Provides secretarial and clerical support to the district judge by typing, transcribing, and proofing all correspondence, findings, orders, jury instructions, memorandum, or other materials.
6. Performs a variety of clerical and administrative tasks that may include: scheduling rotation of court reporter pool, answering phones, maintaining and purchasing office supplies, maintaining law library, arranging appointments and travel reservations, scheduling and notifying parties of meetings and proceedings, performing related scheduling functions, and preparing expense vouchers.
7. Serves as primary contact for case-related information, as requested. Greets visitors, screens telephone calls and correspondence, provides information, explains policies and procedures or refers, as appropriate. Acts as a liaison between the district judge and personnel from other agencies, the general public, and attorneys.
8. Performs other duties of a comparable level or type.
1. Considerable knowledge of secretarial practices and procedures.
2. Considerable knowledge of legal terminology, business English, punctuation, and grammar.
3. Considerable knowledge of office systems, procedures, and equipment.
4. Considerable knowledge of electronic recording equipment.
5. Considerable knowledge of word processing, database, and internet software.
6. Considerable knowledge of court rules, procedures, and functions.
1. Keyboarding skills.
2. Record keeping skills.
3. Skilled in the use of word processing and internet browsing applications.
4. Skilled in accurate transcription from audio recordings.
5. Basic legal research skills.
6. Written communication skills.
7. Proofreading and editorial skills.
8. Interpersonal skills to deal effectively with all levels of personnel and the public.
1. The essential functions of the job typically require: sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements.
2. Employees may be subject to some limited travel in the performance of the job.
3. Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequent, and/or a negligible amount of force to move objects.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.
January 3, 2013