Administrative Order 19 - SCANNED DOCUMENTS; DOCUMENT RETURN
A. Document Scanning; Clerk's Duties.
1. In General. Documents that could have been e-filed but that are submitted instead on paper will be scanned and an electronic copy of the document will be made part of the case file.
2. Disposition of Paper Documents. After verification of scan image quality, a paper document submitted for filing will be discarded after seven days, except that:B. Document Return; Party's Duty to Request.a. the clerk will contact the judge assigned to the case to determine whether the judge wishes to retain lengthy paper documents, such as deposition transcripts;b. oversize documents that cannot be scanned effectively, such as maps and charts, will be retained on paper for 180 days after the case file is closed;c. trial exhibits will be scanned and made part of the case file when feasible and the physical exhibit will be retained for 180 days after the case file is closed;d. wills and codicils will be scanned and made part of the case file and the paper originals will be retained for 180 days after the case file is closed.
1. Wills. A decedent's personal representative seeking the return of an original paper will or codicil may submit a document return request form (Administrative Order 19 Addendum) no later than seven days after the time for appeal has expired or, if the matter is appealed, no later than seven days after issuance of the supreme court's mandate.
2. Trial Exhibits. A party seeking the return of trial exhibit must submit a document return request form (Administrative Order 19 Addendum) no later than seven days after the time for appeal has expired or, if the matter is appealed, no later than seven days after issuance of the supreme court's mandate.
3. Other Documents. If a party seeks the return of a paper document, the party must submit a document return request form (Administrative Order 19 Addendum) with the document when it is delivered for filing.C. Effective Date. This Order is effective March 17, 2011, and remains in effect until further order of the Court.
EXPLANATORY NOTE
Order 19 was adopted, effective March 17, 2011.
A party may submit a request for the return of any document at the time it is filed. It is the party's responsibility to determine whether a document has independent legal significance and to request its return so that the document will not be discarded after it is scanned by the clerk.
Cross Reference: N.D.R.Ct. 6.4 (Exhibits); N.D.Sup.Ct.Admin.R. 19 (Court Records Management Program).
The Supreme Court of the State of North Dakota convened this 17th day of March, 2011, with the Honorable Gerald W. VandeWalle, Chief Justice, and the Honorable Dale V. Sandstrom, the Honorable Mary Muehlen Maring, the Honorable Carol Ronning Kapsner and the Honorable Daniel J. Crothers, Justices, directing the Clerk of the Supreme Court to enter the above order.
Penny Miller
Clerk
North Dakota Supreme Court
Administrative Order 19 Addendum- DOCUMENT RETURN REQUEST FORM
| STATE OF NORTH DAKOTA, County of _______ | ) ) ) | In District Court _______ Judicial District |
| A. B., | ) | |
| Plaintiff | ) | |
| vs. | ) | DOCUMENT RETURN REQUEST |
| C. D., | ) | |
| Defendant | ) |
I am requesting that the following document(s) submitted for scanning or as a trial exhibit in the above-named case be returned:
List documents to be returned
______ I request that the document(s) be returned by mail.
______ I will pick up the document(s) on___________.
Dated _____________
Signed: _____________________________
Party or Party's Attorney of Record
Address: ____________________________
RETURN RECEIPT
Received document(s)this ______ day of ________, _______.
Signed: ____________________________
Party or Party's Attorney of Record