Court Technology Committee
Supreme Court, Bismarck
November 20th 2015
Hon. Frank Racek, Judge – East Central Judicial District
Hon. Dan Crothers, Supreme Court Justice
Hon. William Herauf, Judge – Southwest Judicial District
Hon. Doug Mattson, Judge – Northwest Judicial District
Hon. Daniel Narum, Judge – Southeast Judicial District
Hon. Richard Geiger, Judge Northeast Judicial District
Petra Hulm, Chief Deputy Clerk of Supreme Court
Donna Wunderlich, District Court Administrator - Unit 3
Sally Holewa, State Court Administrator
Susan Hoffer, Clerk of District Court – Ward County
Lee Ann Barnhardt, Director of Education & Communication
Chris Iverson, Assistant Court Administrator – Unit 2
Mike Hagburg, Staff Attorney
Steve Burton, Tyler Technologies
Larry Zubke, Director of Technology
Cammie Schock, Business Analyst
The meeting was called to order by Chair Racek.
Approval of Minutes from September 11th, 2015 Meeting
Donna Wunderlich moved to approve the September 11th, 2015 meeting minutes. Petra Hulm seconded the motion and the motion carried.
Odyssey User Group update
Kathy Ouren, Clerk of Cass County, has resigned which leaves a clerk opening on the Odyssey User Group. Judge Racek stated it is the duty of the chair of Court Technology Committee to fill the position.
Odyssey User Group switching from SharePoint to a website for tracking issues.
Chris stated there are issues with continuing to use SharePoint for tracking user group requests. Another software solution has been identified and is currently being used by the Education Department. Currently, the User Group charter specifically states the group will use SharePoint. Chris recommended updating the charter to be more general in where the issues can be posted. Chris will update the charter and send it to Judge Racek who will then pass it on to Sally Holewa for approval.
The user group had provided recommendations on both Rule 21 and Rule 3.5 which are out for comment. The suggested language updates reflect current Odyssey capabilities.
Several changes for juvenile cases were accomplished including adding a time standard for juvenile guardian ad litem reporting, as well as, making the no contact order flag available to juvenile cases. Additionally, a sizing request was sent to Tyler on the capability of allowing ACH payments rather than creating checks for month-end processing. Also, forms are being reviewed to ensure all terminology is applicable to same sex marriages, the possibility of allowing secure public access users to view defendant addresses is being investigated, and the group is looking into how to handle clerical errors when entering party names specifically dealing with money judgments. Finally, new business practices are being reviewed for guardianship cases.
Justice Crothers asked who would be able to view the defendants address on secure public access if the change was made. Cammie stated that she believes all users who can view the case on secure public access will also be available to view the address. Justice Crothers’ concern was with cases where there are both an attorney and a pro se litigant.
Court Technology Committee
Judge Herauf, Donna Wunderlich and Judge Racek are all term limited off the committee at the end of this year. A clerk will also be needed to fulfill the remainder of Kathy Ouren’s membership. Judge Racek asked for recommendations to send to the Chief Justice who makes the membership appointments. Judge Tufte, Rod Olson and Michelle Bring were suggested.
Odyssey 2014.0.x install status for initial criminal e-filing
Odyssey 2014.0.38 will be installed into production this evening starting at 6:30 pm. In addition to the ability to e-file initial criminal filings, 2014 also offers Task Manager, Workflow Queue and a fix for document stamps. Task manager will allow the user to access all of their “action items” in one place. Workflow Queue is a “macro-like” functionality and is needed for initial criminal e-filing. Odyssey 2014 is also compatible with Internet Explorer 11 and Windows 8.1.
ND will be the first customer to utilize initial criminal e-filing. At least 4 additional servers will be needed for production. Several servers will also be needed for testing. Larry stated he received a charter from Linda Praus who has been assigned as the ITD project manager. CJIS and the Attorney General’s office will also be involved in the project. A kick-off meeting is scheduled for December 9th.
Disaster Recovery site status
The disaster recovery (DR) equipment is up and running. By the beginning of November, the data was being successfully replicated. The longest delay that Larry has seen between writing a data record on the capitol equipment and re-writing it at the DR site has been 30 seconds. To prevent the loss of data at both sites, the data is also written to an additional disk drive system in a read-only state. This system takes snapshots at regular intervals and replaces the need for backup tapes.
File & Serve – Public Portal Sub-committee
Larry circulated the committee appointments. Judge Racek stated that three of the complaints that were repeated in the Odyssey survey were that filers couldn’t use the latest PC software such as Windows 8, the File and Serve system times out too quickly and users are receiving too many emails. Judge Racek also stated that with the future HTML version of File & Serve, it will have the ability to make templates for subsequent filings which is a feature that has been asked for previously.
For the Good of the Order
The meeting was adjourned by Judge Racek. The next meeting is scheduled for March 11th.