Members Present: Ted Smith, Chair; Hon. Gail Hagerty; Susan Hoffer; Petra Mandigo Hulm; Hon. Lisa Fair McEvers; Ross Munns; Carolyn Probst
Member Absent: Hon. James Hovey
Others Present: Sally Holewa, Ex Officio
Amy Klein, Staff
Renee Barnaby, Minutes
Chair Smith called the special meeting to order at 8:15 a.m.
Pay Grade Exception for McKenzie County
Carolyn Probst is requesting to hire the Deputy Clerk of Court I positions in the McKenzie County Clerk’s Office at pay grade 10. Ms. Probst said as of July 1, 2014, Williams County was approved for a pay grade exception due to the rent and cost of living in that area. At the time, McKenzie County was a contract county clerk’s office, so they were not included in the initial proposal; however, Watford City was included in the area that was defined as a hardship area and eligible for a housing allowance. McKenzie County became state funded July 1, 2015. Currently, there are two vacancies in that office.
It was moved by Justice McEvers, seconded by Ross Munns, to approve the exception as proposed.
In response to a question from Justice McEvers asking how many applicants applied for the last opening, Ms. Probst responded she was not involved in the interview process because McKenzie County was a contract county. She said the county was paying the clerks a salary comparable to pay grade 10, step 1, and they have suffered some turnover even at that salary. She does not believe we would be able to hire anyone at the lower salary.
In response to a question from Petra Hulm inquiring if the policy requires the position be advertised first before requesting permission to hire above the pay grade, Ms. Klein responded no. She said the policy states an appointing authority may request the pay grade of a particular classification be reviewed if it is believed that market conditions require the review in order to hire or retain employees in that classification, or it is believed that the relative value of the classification should be adjusted.
In response to a question asking if hiring at pay grade 10, step 1, has made a difference in William County, Ms. Probst indicated that it has.
The motion carried and will be sent to the Chief Justice for consideration.
The next regularly scheduled meeting is scheduled for August 28.