RULE 19. JUVENILE RECORDS
1 (a) Records Confidential.
2 (1) Juvenile court records are confidential and not open to inspection or
3 release except as provided by law and this rule.
4 (2) Disclosure of papers, reports, notes, files, or records may be restricted or
5 authorized by court order, except that judge, referee or court personnel work
6 material and notes may not be released to anyone under any circumstances.
7 (b) Disclosure of Records.
8 (1) In General. Subject to Rule 19(b)(5) and to any court order that may
9 restrict disclosure, all papers, reports, notes, files or records of whatever nature or
10 classification relating to a specific case are available for inspection or release of
11 information contained within the file to the following:
12 (A) the judge and staff of the juvenile court of any court in this state;
13 (B) the parties to the proceeding or their counsel or guardian ad litem of any
15 (C) a public or private agency or institution providing supervision or having
16 custody of the child under order of the juvenile court, which must be given a copy
17 of the findings and order of disposition when it receives custody of the child;
18 (D) any court and its probation and other officials or professional staff and
19 the attorney for the defendant for use in preparing a presentence report in a
20 criminal case in which the defendant is convicted and who previously had been a
21 party to the proceeding in juvenile court;
22 (E) the professional staff of the department of corrections and
23 rehabilitation's division of adult services when necessary for the discharge of their
24 duties under to N.D.C.C. ch 54-23.4.
25 (2) Court Order. Upon written request or motion and subject to Rule
26 19(b)(5), a judge or referee of the Juvenile Court may permit inspection or release
27 of pertinent information of all or some portion of a court record to the following:
28 (A) persons or agencies conducting pertinent research studies or those
29 having a legitimate interest in the proceedings but whose access is not otherwise
31 (B) the victim or a member of the victim's immediate family on behalf of
32 the victim or to an insurance company representing the victim.
33 (C) the military if a release of information has been signed by the subject of
34 the petition or the parents of the subject if the child is under 18 years of age;
35 (D) by the principal of any public or private school that is a member of the
36 North Dakota High School Activities Association, or the superintendent of the
37 child's school district, if a request pertaining to a specific child and incident is
38 received and the request is for the purpose of enforcing the rules of the North
39 Dakota High School Activities Association.
40 (3) Social Service Reports. Social service reports (960's) may be released
41 under Rule 12 to attorneys representing the parties involved. Unless otherwise
42 ordered by the court, names of persons reporting the alleged incident must be
43 deleted from the reports. See N.D.C.C. Section 50-25.1-11(1)(d).
44 (4) Statistical Information. Statistics and other general information which
45 do not identify parties and which are generated in the normal cause of business
46 may be released to any party, including the press. Requests for special reports or
47 information must be forwarded to the State Court Administrator.
48 (5) Drug and Alcohol Treatment Records. Drug and alcohol treatment
49 records within a file and which are confidential under 42 CFR Part 2 may not be
50 disclosed unless:
51 (A) the person who is the subject of the records has signed a valid consent
52 form authorizing disclosure;
53 (B) the court has found there is good cause for disclosure and has issued an
54 authorizing order in accordance with 42 CFR Section 2.64 or 2.66, as applicable;
56 (C) the court has issued an order authorizing disclosure in accordance with
57 42 CFR Section 2.63 or 2.65, as applicable.
58 For purposes of this section, "disclosure" includes duplication of records
59 permitted under subdivision (c) of this policy.
60 (c) Copying Records.
61 (1) Documents not original to the juvenile court may not be duplicated
63 (A) for purposes of conducting a hearing, documents may be duplicated but
64 must be returned to the court after the hearing; or
65 (B) upon written approval of the agency which originally created the
66 document; or
67 (C) upon order of the court.
68 (2) Documents generated by the juvenile court may be duplicated as
69 appropriate to meet the informational needs of the entities or persons listed in
70 paragraph (b)(1) of this policy, or any other person or entity considered appropriate
71 by the court.
72 (d) Early Destruction of Records. A party who is the subject of a
73 delinquency or unruly proceeding may petition the court for early destruction of
74 records. The state's attorney of the county in which the records are held must be
75 notified of the request. The judge may order the early destruction upon a showing
76 of good cause to destroy the records by the party. The records may not be
77 destroyed if it is known that the subject of the motion has criminal charges pending
78 before any other court.
79 EXPLANATORY NOTE
80 Rule 19 took effect _____________________________.
81 Rule 19 consolidates provisions previously contained in the Unified Judicial
82 System Policy Manual. Subdivisions (a), (b) and (c) are derived from Policy 402
83 on Juvenile Court Records. Subdivision (d) is derived from Policy 403 on
85 Statutes Affected:
86 Considered: N.D.C.C. ch 54-23.4; § 50-25.1-11(1)(d).
87 Cross Reference: N.D.Sup.Ct.Admin.R. 41 (Access to Court Records)