Court Technology Committee
Supreme Court, Bismarck
Friday July 15th, 2016
Hon. Dan Crothers, Supreme Court Justice
Hon. Rhonda Ehlis, Judge – Southwest Judicial District
Hon. Richard Geiger, Judge - Northeast Judicial District
Hon. Jerod Tufte, Judge – Southeast Judicial District
Petra Hulm, Chief Deputy Clerk of Supreme Court
Sally Holewa, State Court Administrator
Susan Hoffer, Clerk of District Court – Ward County
Michele Bring, Clerk of District Court – Burleigh County
Rod Olson, District Court Administrator – Unit 2
Lee Ann Barnhardt, Director of Education & Communication
Hon. Daniel Narum, Judge – Southeast Judicial District
Hon. Doug Mattson, Judge – Northwest Judicial District
Chris Iverson, Assistant Court Administrator – Unit 2
Larry Zubke, Director of Technology
Cammie Schock, Business Analyst
Don Wolf, Director of Finance
The meeting was called to order by Chair Crothers.
Approval of Minutes from March 11th, 2016 Meeting
Sally Holewa moved to approve the March 11th, 2016 meeting minutes. Petra Hulm seconded the motion and the motion carried.
Court Technology Committee Future Vision and Budget
Larry Zubke presented an updated strategic planning list which highlighted the committee’s future priorities based on previous discussions. Larry also presented the 2017-2019 IT budget request which includes the amounts needed to proceed with the priority items from the strategic planning list. The committee approved the list and 2017-2019 budget request as presented. Petra Hulm moved to approve the budget request. Michelle Bring seconded the motion and the motion carried.
Odyssey User Group update
Chris Iverson provided an update to the committee that detailed all of the items the user group is working on. The group continues to meet formally on a quarterly basis with sub-groups meeting more often.
File and Serve – Public Portal Sub-committee update
Cammie Schock provided an update to the committee and presented two documents related to E-filing that the sub-committee had revised. Those documents included Filers Guide to Rejection Reasons and Rejection Reasons for E-filing. After discussion, a few minor grammar changes were suggested.
Rod Olson moved to approve the documents with the suggested changes and forward the documents to the Court for approval and inclusion in the Rule 3.5 changes. Judge Ehlis seconded the motion and the motion carried. Petra Hulm voted against approving the motion stating that she approves the document contents but felt the documents should not be included in the rule because they would be more difficult to update in the future if needed.
Administrative Rule 41
Justice Crothers and Sally Holewa reviewed the proposed changes to administrative rule 41. Sally pointed out the change that was previously requested by the Court Technology committee to deter individuals from scraping data from the Court’s website.
Municipal Odyssey user eligibility
Lee Ann Barnhardt reported that a couple of small municipals have asked to join the Odyssey system. Larry mentioned that there have been problems supporting some of the recent municipals that have joined due to municipal staff that are performing too many duties and unable to learn the Odyssey system well enough to be self-sufficient or the municipal continues to experience continuous staff turnover. Larry also stated that many municipals have such a low case load that it doesn’t seem like a good fit. Larry asked that some guidelines be put in place to pre-qualify which municipals would be a good fit for using the system and also to update the memorandum of understanding to eliminate areas of potential misunderstandings between the courts. Some municipals that use the Odyssey system today are not inputting all of their cases or keeping their existing cases current which creates problems. Sally Holewa stated that the Supreme Court purchased an enterprise Odyssey municipal license several years ago with the goal of encouraging all municipal courts to join the Odyssey system. If we now want to limit the number of municipal courts, we will have to talk to the Supreme Court again and establish approved criteria to limit which ones we are willing to add to the system. The committee agreed to form a sub-group to review the problems, possible solutions and update the memorandum of understanding if needed. Rod Olson, Michelle Bring, Susan Hoffer, Cammie Schock and Larry Zubke will represent the sub-group.
Initial criminal e-filing project status
Larry Zubke reported the progress on the e-filing project. Recent issues have been discovered with e-filing multiple initial documents through the new solution that Tyler Technologies has provided to the Courts. Meetings with Tyler have been held to ask the vendor to correct this issue as soon as possible.
Common statute table project status
Larry Zubke reported the progress on the common statute table project. The current schedule calls for criminal (12.1) offense codes to be available for use in middle August. Drug (19) offense codes to be available for use in late September and traffic (39) offense codes to be available in mid-November.
Disaster recovery testing
Larry Zubke provided the status of the disaster recovery testing.
DUI Electronic Search Warrants
Justice Crothers provided background on the DUI cases that were recently overturned by the Federal Court because a blood alcohol test was conducted without a search warrant. A sub-committee has been formed to look at possible solutions for obtaining approved electronic search warrants within two hours. Sally Holewa provided the status of the sub-committee which is working on an automated system for quickly obtaining electronic warrants as needed.
For the Good of the Order
The meeting was adjourned by Justice Crothers. The next meeting is scheduled for September 9th.