Closing Date: January 16, 2018, at 11:59 p.m. (Central Time)
Status: Part Time/Regular. This recruitment is for a 20-hour per week position with benefits.
Position No: 180-29333
Exemption Status: Non-Exempt
Candidates selected for an interview will be required to take typing and grammar tests.
This position is part of a career ladder series. The successful candidate is hired as a Deputy Clerk of District Court I and after successful completion of the introductory period and depending on prior experience and proficiency in the job, may advance anywhere from six months to two years to a Deputy Clerk of District Court II.
The Deputy Clerk of Court position requires someone who enjoys working in a highly structured, deadline oriented, and constantly changing, fast-paced environment. The ability to navigate and understand the software; learn and apply many procedures and rules; pay attention to detail ensuring accuracy of work; give excellent customer service; quickly and positively adapt to frequent changes; show initiative; and dependability are required to be successful.
Salary & Benefits:
$1,124 monthly; plus excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals* visit: http://www.ndcourts.gov/scbenefitsummary.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http://get.adobe.com/reader/ free of charge.
*Regular part-time employees working at least 20 hours per week for more than 20 weeks each year are eligible to participate in the benefits administered by the Public Employees Retirement System (PERS) and may participate in the Court System’s non-PERS benefits available to full-time regular employees on a prorated basis of a 40-hour workweek.
Requires a high school diploma.
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm. Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214. Claims for disabled veteran's preference must also include a current statement of disabled status from the Veteran's Affairs Office.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
The Deputy Clerk of District Court I is responsible for learning and performing the duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing those duties.
1. Learns and performs court operations in the scheduling, handling, and preparing of court calendars in accordance with the directives of the Clerk of Court.
2. Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons. Seeks assistance from more experienced staff in matters of a non-routine nature.
3. Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan. Provides proper notice to parties of case numbers and judge assignments.
4. Records incoming documents, case proceedings, and dispositions into the Court's case management system. Processes court orders, notices and reports in accordance with business practices and established procedures.
5. Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Court's Office.
6. Receives, answers, and routes telephone calls to appropriate parties. Provides assistance to the public in their requests for information that do not involve legal advice or right-to-know laws. Seeks assistance from more experienced personnel in addressing any non-routine question or issue.
7. Learns court procedures and rules and clerks hearings, as directed by the Clerk of Court. Organizes cases daily for each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively. Relates court documents to hearings and relates events to each other.
8. Searches criminal, civil, traffic, and judgment records.
9. Participates in the management of the District Court jury program.
10. Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
11. Performs other duties of a comparable level or type.
1. Knowledge of general office procedures.
2. Knowledge of grammar.
3. Basic knowledge of court and legal terminology.
4. Knowledge of office etiquette.
5. Basic knowledge of general laws, rules, policies and procedures pertaining to the court.
1. Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals.
2. Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
3. Effective written communication skills to prepare reports, memos, and letters.
4. Strong attention to detail ensuring accuracy of work.
5. Ability to efficiently organize and prioritize work to process court documents in a timely manner.
6. Ability to work in a highly structured and fast-paced environment.
7. Ability to quickly and positively adapt to frequent changes.
8. Ability to show initiative.
9. Must be dependable.
10. Skilled in operation and use of office equipment.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.