Job Announcement - File Clerk Monday, March 28, 2022
Job title: File Clerk
Location: Bismarck, ND
Terms: Full time / Non-Exempt
Salary: $14.43 to $16.01 per hour, Grade 1
Application Deadline: April 12, 2022, by 5:00 PM CST
About Burleigh County: Burleigh County is a county in the state of North Dakota. As of the 2020 United States Census, the population was 95,262 making it the second-most populous county in North Dakota. Its county seat is Bismarck, the state capital.
About the role: Under supervision of the Administrative Supervisor or Legal Assistant II, is responsible for general clerical duties, sorts and distributes mail, classifies, stores, retrieves and updates generated information, answers telephones, assists members of the public, and maintains files.
Candidate Requirements:
High School diploma or general education degree (GED): and six months to one-year related experience and/or training, or an equivalent combination of education and experience.
Must be able to adapt to changes in the work environment, manage competing demands, change approach or method to deal with changes, delays or unexpected events.
Should have knowledge of word processing software; Word Perfect or Microsoft Word preferred.
Experience with multi-line phone systems is preferred.
Must be able to lift and carry 10 pounds and repeatedly use a step ladder.
Primary Job Duties:
1. Refile files and maintain the file system.
2. Pull files for appropriate hearings and distribute those files to the appropriate attorneys.
3. Collect outgoing mail and distribute that mail to the appropriate entities and to the mailroom. Pick up the new mail, date stamp all pieces of mail, find State’s Attorneys file number for each piece of mail, locate the appropriate files, and distribute those files to the appropriate staff persons.
4. Dispose and shred obsolete files in accordance with established retirement schedule or legal requirements.
5. Scan documents and maintain electronic file system.
6. Provide back up support for the Legal Secretaries including answering the phone, assist the general public and attorneys that come into the office, enter in new police reports and deliver them to the appropriate attorneys.
7. Assisting and entering information on fingerprint cards.
8. Perform other duties as required and assigned.
How to Apply:
• Applicants must apply and register at the following website: http://www.burleighco.com/jobs/
• Applicants must also provide:
1. Cover letter
2. Resume
3. Three (3) professional references
Applications and all supporting material must be received in the Burleigh County Human Resources office by the deadline listed.
Supporting documents may be emailed to: drhilborn@nd.gov
Or mailed to: Burleigh County Human Resources
316 N. 5th St Suite 106
PO Box 5518
Bismarck, ND 58506
We only accept applications online for vacant positions that are listed on our website.
Veteran’s preference: Applicants who are residents of North Dakota and eligible to claim veteran’s preference must include Form DD214. Claims for disabled veteran’s preferences must also include Form DD214 and a letter less than one year old from the Department of Veterans Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD214, a marriage certificate, and a letter less than one year old from Dept. of Veteran’s Affairs indicating disability, or the veteran’s death certificate.
People who may need additional job information or may require accommodation or assistance with the application or interview process should contact Burleigh County Human Resources at 701-222-6669.
A complete job description is available from the Burleigh County Human Resources Office.
Equal Opportunity Employer:
The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.