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Job Announcement Tuesday, May 14, 2019

Job Title:  Deputy Clerk of District Court
Department: District Court
Location: Bismarck, North Dakota
Salary & Benefits: $3,533 monthly; plus excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:  The benefit summary document requires Adobe Acrobat Reader to view and print.  If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader free of charge.

Closing Date: May 28, 2019, at 11:59 p.m. (Central Time)
Status: Full-Time/Regular Position
Position No:  180-29551
Exemption Status: Non-Exempt
Recruitment: Internal/External
Candidates selected for an interview will be required to take typing and grammar tests.
The Deputy Clerk of Court position requires someone who enjoys working in a highly structured, deadline oriented, and constantly changing, fast-paced environment.  The ability to navigate and understand the software; learn and apply many procedures and rules; pay attention to detail ensuring accuracy of work; give excellent customer service; quickly and positively adapt to frequent changes; show initiative; and dependability are required to be successful.
Requires a high school diploma and two years of prior experience and training within the district court, a law office or related legal setting.
Application Process:
Applications must be submitted online at by 11:59 p.m., on May 28, 2019.  Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214.  Claims for disabled veteran's preference must also include a current statement of disabled status from the Veteran's Affairs Office.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
The Deputy Clerk of District Court is responsible for performing the assisting other court personnel in duties associated with case management activities of criminal, civil, traffic, or other cases before the district court from initial filing to final disposition, and for assisting other court personnel in completing those duties.
Essential Functions:
1.  Performs court operations involved in the scheduling, handling and preparing of court calendars in accordance with the directives of the Clerk of Court.
2.  Receives and reviews incoming documents to determine conformity to court procedures, laws, and rules. Routes documents to proper offices and persons.
3.  Ensures that cases are assigned to judicial officers in accordance with the district's caseflow plan.  Provides proper notice to parties of case numbers and judge assignments.
4.  Records incoming documents, case proceedings, and dispositions into the Court's case management system.  Processes court orders, notices and reports in accordance with business practices and established procedures.
5.  Receives and records all fees, fines, bonds, restitution, or other receipts submitted to the Clerk of Court's Office.  Generates checks, balances tills, prepares deposits and assists with month-end financial activities.
6.  Receives, answers, and routes telephone calls to appropriate parties.  Provides assistance to the public in their requests for information that do not involve legal advice, confidentiality or right-to-know laws.
7.  Implements court procedures and rules and clerks hearings, as directed by the Clerk of Court.  Organizes cases daily for each judge attending court, and coordinates the court session with the judge, court security, attorneys, and parties to ensure it is managed and completed efficiently and effectively.  Relates court documents to hearings and relates events to each other.
8.  Searches criminal, civil, traffic, and judgment records.
9.  Participates in the management of the District Court jury program.
10.  Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
11.  Performs other duties of a comparable level or type.
Knowledge Requirements:
1.  Knowledge of general office procedures.
2.  Knowledge of grammar.
3.  Knowledge and understanding of legal terminology, court documents, court routines and operations.
4.  Knowledge of office etiquette.
5.  Basic knowledge of general laws, rules, policies and procedures pertaining to the court.
Skill Requirements:
1.  Effective, courteous, and professional interpersonal and customer service skills adaptable to a diverse range of individuals.
2.  Skilled in district court operations and routines of case processing and scheduling.
3.  Skilled in preparing and processing of legal documents, orders, judgments, or reports.
4.  Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
5.  Written communication skills to prepare reports, memos, and letters.
6.  Strong attention to detail ensuring accuracy of work.
7.  Ability to efficiently organize and prioritize work to process court documents in a timely manner.
8.  Skilled in the use of word processing and specialized court/case management software.
9.  Ability to work in a highly structured and fast-paced environment.
10.  Ability to quickly and positively adapt to frequent changes.
11.  Ability to show initiative.
12.  Must be dependable.
13.  Skilled in operation and use of office equipment.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.