Job Announcement Tuesday, April 9, 2019

Job Title:  Judicial Assistant
Department: Supreme Court
Location: Bismarck, North Dakota
Salary & Benefits: $3,824 monthly; plus excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit:  visit:  The benefit summary document requires Adobe Acrobat Reader to view and print.  If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader free of charge.
Closing Date: April 24, 2019, at 11:59 p.m.
Status: Full Time/Regular
Position No: 180-01189
Exemption Status: Non-Exempt
Recruitment: External
Interested applicants must submit a resume and cover letter.  Candidates selected for an interview will be required to take typing and grammar tests.
Requires a minimum of an associate’s degree and one year of previous secretarial or paralegal experience in a court, law office or related job experience.
Application Process:
Applications must be submitted online at by 11:59 p.m. Central Time, on April 24, 2019.  Any form of paper or other electronic application will not be accepted.  . 
The successful candidate will be subject to a criminal background check.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
Summary of Work:
The Judicial Assistant is responsible for performing a wide variety of administrative, editorial, and paralegal activities to a Justice of the Supreme Court.  Independently carries out administrative assignments, initiating contacts with judges, other officials, and court staff.  Judicial Assistants in this classification serve as an administrative assistant to a justice requiring the exercise of discretion, judgment, and initiative in performing the requirements of the job.
Essential Functions:
1.  Edits and proofs opinions and other documents for accuracy and clarity and reviews points of law, citations, and statements of fact to verify proper application before an opinion is forwarded to the justice.  Types and hypertexts opinions and documents for inclusion into the court's website.  Proofs publishing advance sheets and submits corrections to publishers.
2.  Serves as a primary contact and liaison between the justice and others in the system.  Receives, reviews, and processes all incoming and outgoing communications, requests for information, and correspondence.  Acts or responds to the justice orally or in writing, as authorized.
3.  Provides administrative support and organization within the justice's chambers by performing such duties as:
 • Coordinating and implementing special projects or activities.  Keeps the justice informed on project status and activities; provides staff support for various committees;
 • Updates and maintains the justice's calendar; makes appointments; handles arrangements for meetings or speaking engagements; prepares expense vouchers; prepares materials needed for meetings;
 • Maintains justice's records and case files for oral arguments and organizes files for motions and case conferences.  Archives files and disposes other case files in accordance with procedures of the court.
4. Conducts a variety of general and legal research to provide assistance to the justice.  Prepares reports in a concise and clear manner.  Assists in the preparation of reports, speeches, presentations, or other correspondence for the justice.  Composes case summaries, reports, orders, and other documentation involving administrative or legal matters.
5. Provides assistance and information to law clerks regarding office operational questions, justice preferences and procedures, and assists them in accomplishing work activities within the chamber.
6.  Performs other duties of a comparable level or type.
Knowledge Requirements:
1.  Considerable knowledge of secretarial practices and procedures.
2.  Considerable knowledge of legal terminology, business English, punctuation, and grammar.
3.  Considerable knowledge of office systems, procedures, and equipment.
4.  Considerable knowledge of word processing and internet software.
5.  Considerable knowledge of court rules, procedures, and functions.
6.  Basic knowledge of law and legal principles.
Skill Requirements:
1.  Ability to proficiently use related software programs.
2.  Recordkeeping skills.
3.  Skilled in the use of word processing and internet applications.
4.  Dictation skills.
5.  Elementary legal research skills.
6.  Written communication skills.
7.  Proofreading and editorial skills.
8.  Interpersonal skills to deal effectively with all levels of personnel and the public.
Physical Requirements:
1.  The essential functions of the job typically require: sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
2.  Employee may be subject to some limited travel in the performance of the job.
3.  Physical requirements can typically be characterized as Light:  Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.
An Equal Opportunity Employer:
The State of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.